Privacy Policy for AI Word Cloud for Docs™

Introduction

This Google Workspace add-on, AI Word Cloud for Docs™, is developed by AI Word Cloud for Docs™. As your trusted word cloud generator for Google Docs, we take your privacy seriously. This Privacy Policy explains how we handle your information when you use our Google Docs Word Cloud Generator.

Data Collection and Use

As a Google Docs Word Cloud Generator, we are committed to protecting your privacy. We want to assure you that:

Google User Data We Collect

When you use AI Word Cloud for Docs™, we collect and process the following Google user data:

• Email Address: We collect your Google email address solely for user identification purposes to manage your credits and access to our word cloud generation services.
• Document Content: We access only the text content from your Google Docs that you explicitly select and request to be converted into word clouds. This content is temporarily processed to generate word clouds.

How We Use Google User Data

Google user data is used exclusively for:

• User authentication and credit management
• Processing selected text to generate word clouds as requested by you
• Providing the word cloud generation service within Google Docs

Data Sharing, Transfer, and Disclosure

With Whom We Share Google User Data

We share Google user data only with the following parties and only for the specific purposes described:

• OpenAI (GPT API): We share only the document text content that you explicitly request to be processed into word clouds. No other Google user data (including your email address or any other personal information) is shared with OpenAI.
• Our Internal Systems: Your email address is stored in our secure database solely for credit management and user identification purposes.

We Do NOT Share Data With

We do not sell, rent, or share your Google user data with:

• Advertisers or marketing companies
• Data brokers
• Any other third parties not explicitly mentioned above
• Any party for purposes other than providing the word cloud generation service

Data Transfer

When you request word cloud generation, the selected text content is temporarily transferred to OpenAI's servers for AI processing. This transfer is:

• Encrypted during transmission using industry-standard SSL/TLS protocols
• Limited only to the text you explicitly select for processing
• Not stored permanently by OpenAI per their API data usage policies

Data Retention and Deletion

Retention Period

We retain Google user data for different periods based on the type of data:

• Email Address: Retained as long as you maintain an active account with our service
• Document Content: Processed text is temporarily held in memory during word cloud generation and immediately deleted after the word cloud is created and delivered to you (typically within seconds)
• Generated Word Clouds: Not stored on our servers; delivered directly to your Google Docs

Data Deletion

You can request deletion of your Google user data at any time by:

• Contacting us at [email protected] with a deletion request
• Uninstalling the add-on from your Google Workspace

Upon receiving a deletion request, we will:

• Delete your email address from our database within 30 days
• Confirm that no document content is stored (as it is already deleted immediately after processing)
• Send you confirmation of deletion completion

Automatic Deletion

Document content processed for word cloud generation is automatically deleted:

• Immediately after successful word cloud generation
• Within 5 minutes if the generation process fails or times out
• No document content is ever stored permanently

Compliance with GDPR and Other Regulations

As a Google Docs Word Cloud Generator provider, we adhere to the General Data Protection Regulation (GDPR) and other applicable data protection laws and regulations. We ensure that our word cloud generator practices comply with these laws to protect your privacy and data.

User Data Ownership

When using our Google Docs Word Cloud Generator, you retain full ownership and control over your Google user data:

• You own all content in your Google Docs
• We do not claim any ownership rights to your documents or generated word clouds
• We access your Google Docs content only when you explicitly request word cloud generation
• We do not use your Google user data for any purposes other than providing the word cloud service
• You can revoke our access to your Google data at any time through your Google Account settings

User Consent for AI Data Sharing

We obtain your explicit consent before processing any Google user data:

• You must actively select text and click generate to initiate word cloud creation
• Each word cloud generation request requires your explicit action
• We never automatically process your Google Docs content without your direct request
• You are informed that selected text will be processed by AI (OpenAI GPT) before generation begins
• You can cancel the process at any time before completion

Third-Party Services

Our Google Docs Word Cloud Generator integrates with the following third-party services:

OpenAI (GPT API)

We use OpenAI's GPT API exclusively for analyzing and processing text content to generate word clouds. When using this service:

• Only the document text you select for word cloud generation is sent to OpenAI
• Your Google email address and other personal information are never shared with OpenAI
• OpenAI processes the text according to their API Data Usage Policy
• OpenAI does not use API data to train their models

Security

We implement multiple security measures to protect your Google user data:

• Encryption: All data transmissions are encrypted using SSL/TLS protocols
• Access Control: We use OAuth 2.0 for secure authentication with Google services
• Minimal Permissions: We request only the minimum Google API scopes necessary (documents.currentonly)
• No Persistent Storage: Document content is never stored on our servers
• Regular Security Reviews: Our code and practices are regularly reviewed for security compliance
• Secure API Keys: All API keys and credentials are securely managed and never exposed in code

Limited Use Disclosure

AI Word Cloud for Docs™'s use and transfer of information received from Google APIs adheres to Google API Services User Data Policy , including the Limited Use requirements.

This means we:

• Only use Google user data to provide and improve the word cloud generation service
• Do not transfer Google user data to others except as necessary to provide the service (i.e., sending selected text to OpenAI for processing)
• Do not use Google user data for serving advertisements
• Do not allow humans to read Google user data unless we have your affirmative agreement, it's necessary for security purposes, or required by law

Changes to This Privacy Policy

We may update this Privacy Policy for our Google Docs Word Cloud Generator from time to time. If we make significant changes, we will notify you through appropriate channels, such as an update notice within the word cloud generator or via email.

Contact Us

If you have any questions about this Privacy Policy for our Google Docs Word Cloud Generator, You can contact us:

By email: [email protected]